Associate Director of Facilities, Energy, & Systems – 17635

FLSA EMPLOYMENT CATEGORY: Salaried, Exempt, Administrative, 12 months

DEPARTMENT: Facilities and Services Management

POSITION SUMMARY:

This position directs and oversees the day-to-day operations and work assignments of the facilities trades department and manages the Energy Management program for Alma College including evaluating and improving energy efficiency. This position coordinates and directs all facilities’ daily operations utilizing the campus work order system to ensure a productive work environment as well as effective communication between facility trades, administrative functions, vendors, students, faculty, and staff. This position also evaluates and improves energy efficiency, working in tandem with the facilities trades (HVAC, Electrical and Plumbing) to develop the best practices for all utility usage and conservation.

SUPERVISION RECEIVED/SUPERVISION EXERCISED:

This position reports to the Director of Facilities Management. The primary focus for this position will be the responsibility to manage daily operations and coordinate the flow of information to and from several departments and customers that Alma College Facilities Management serves. Other focuses will be energy efficiency, cost conservation, and the enhancement of campus infrastructure.

ESSENTIAL FUNCTIONS:

· Directs and oversees the day-to-day operations and work assignments of the facilities trades department.
· While monitoring the campus FSM work order system, follows-up to ensure timely completion and customer satisfaction. Trains campus employees on proper usage of the system when needed.
· Proposes Capital projects related to energy and works closely with Director of Facilities Management.
·Manages and tracks the effectiveness of energy efficiency/renewable energy projects on campus and regularly report progress.
· Researches, presents, and utilizes local, state, and federal rebate and incentive programs to assist with the implementation of energy efficiency initiatives.
· Oversees Building Automation System (BAS) settings and opportunities for energy savings.
· Coordinates support, and/or supervises the semiannual and/or annual inspections and sensitivity testing: kitchen, hood panel inspection, wet inspection, fire door inspection, pump churn/flow test, extinguishers, and generators.
· Ensures outstanding communication within the FSM division, with campus faculty and staff, and with outside contractors and vendors.
· Provides periodic reporting to the Director of Facilities Management as requested.
· Manages and coordinates with contractors.
· Ensures vendor invoices are distributed and approved in a timely manner.
· Works closely as appointed with the Director of Facilities Management on larger scale projects.
· Conducts monthly safety meetings, keeps employee files current, and coordinates employee time off in accordance to campus needs.
· Manages operations budget.
· Collaborates with business operations manager and works closely with other divisions of facilities management.
· Negotiates the purchase of utilities where possible, including electricity, natural gas, water, recycling services, and refuse collection.
· Develops and implement a system to track and maintain energy consumption and utility records – oversees and reviews monthly utility billings to rental units; evaluate existing campus metering opportunities and propose enhancements to campus infrastructure.
· Other duties as assigned.

MINIMUM QUALIFICATIONS:

· Demonstrated understanding of Mechanical, Electrical, Carpentry, and Plumbing.
· Minimum of three years of Facilities Management administration, or three years of proven management, required.
· Demonstrated professional experience in Energy of Systems Management, or a related engineering or systems-field related to the work assigned to the position.
· Knowledge of architectural, mechanical, and electrical operation of physical facilities including compliance with local, state, and federal regulations (MIOSHA).
· Understanding of boiler chemistry and cooling tower chemistry.
· Excellent communication, problem solving, and organizational skills.
· Computer skills, including Word, Excel, Outlook, web-based programs.
· Ability to manage a wide range of constituents in a rapidly changing environment with a commitment to equity and inclusion.

PHYSICAL REQUIREMENTS:

· Ability to work 8 or more hours per day with flexibility (based on campus need) without conflict.
· Able to provide physical or phone support during nights and weekends, including snow operations.
· Ability to sit or stand at work desk for long periods.
· Ability to move about all areas of campus, including small semi-confined spaces.
· Ability to help in the trades’ field when needed.

APPLICATION PROCESS:

Interested candidates must submit an Alma College application*, a cover letter, and current resume via email to careers@alma.edu. Position is open until filled.

*Incomplete applications will not be considered.

Alma College is classified as a selective Baccalaureate College: Diverse Fields by the Carnegie Foundation for the Advancement of Teaching. Committed to academic excellence and development of responsible leaders, Alma’s students thrive on challenging academic programs in a supportive, small-college environment emphasizing active, collaborative learning and close student-faculty interaction. Alma is a private Phi Beta Kappa institution located in the center of Michigan’s Lower Peninsula.

Alma College is an Equal Opportunity Employer and is committed to recruiting and retaining a diverse faculty, staff and student body.

Alma College recognizes that we are all transformed when we celebrate and value the varied identities backgrounds, experiences, and perspectives in our campus community. We are committed to recognizing and removing barriers to success and providing equitable access to opportunities through education and advocacy. In our increasingly diverse campus and world, we pledge to create a climate where everyone is safe and free to grow intellectually, spiritually, and emotionally. For more information, visit www.alma.edu.