Conduct Conference

After a student(s) or group representative(s) receives a charge letter, they must contact the Student Conduct Coordinator within 48 hours to arrange a date and time for a Conduct Conference unless otherwise instructed in the charge letter. During the Conduct Conference student(s) or group representative(s) will review all relevant documentation and College policies related to the potential policy violation(s). The Student Conduct Coordinator also will review participants’ rights and responsibilities in the Conduct Process and answer any questions the student(s) or group may have. 

After the discussion, the student(s) or group may choose to

  • Take responsibility for the policy violation(s) and waive the right to a hearing,
  • Request a formal hearing, or
  • In some circumstances, elect to participate in a conflict resolution process.

These options may not be available in all cases, depending on the nature of the alleged violation, availability of facilitators, and other factors. If the student(s) or group do not appear for their conduct conference without just cause, the Student Conduct Coordinator will choose a formal hearing on their behalf, select a hearing agent, and inform the student(s) or group of this decision via email.


Waiving the Right to a Hearing:
If a student(s) or group representative(s) chooses to take responsibility for the charged policy violation(s), they may waive their right to a hearing. If they choose to waive this right, the student(s) or group will sign a formal waiver and will discuss sanctions with the Student Conduct Coordinator. Once the student(s) or group and the Student Conduct Coordinator reach an agreement on the sanctions, an agreement form will be completed and signed by all parties. The Student Conduct Coordinator will type the agreement and send it with the decision letter to the student(s) or group. The matter will be considered resolved when the student(s) or group complete the sanctions.


Requesting a Formal Hearing:
If the student(s) or group representative(s) choose this option, the Student Conduct Coordinator will assign a hearing agent to the case. When possible, the Student Conduct Coordinator will provide the name of the hearing agent during the Conduct Conference. In all hearing cases, the Student Conduct Coordinator will email the student(s) or group with the name of the hearing agent and instructions for arranging the hearing. For more information on hearings please see Hearing and Adjudications.


Conflict Resolution Process:
This option is only available for certain policy violations or incidents. The Student Conduct Coordinator will explain whether or not this option is available and will answer questions about the process at the time of the Conduct Conference. When possible, the Student Conduct Coordinator will provide the name of the individual facilitating the Conflict Resolution Process during the Conduct Conference. In all conflict resolution cases, the Student Conduct Coordinator will email the student(s) or group with the name of the individual coordinating the Conflict Resolution Process and instructions for arranging the next steps in the process. Please view Conflict Resolution Process for more information.

Last updated 1/12/2018