If a club wishes to advertise an event via email, the event’s information must be sent to the Vice President of Student Services. The VP will gather all the events that clubs wish to advertise, and will put these events into one text document, and this document will be sent to campus. There will be two emails per week. The emails will be sent out on Monday and Thursday. A club can request an email be sent out to campus if a mistake is made in the document, or if the club’s event is changed.
The overuse of posters renders them less effective and is inconsistent with the college’s desire to be more environmentally responsible. While posters are not prohibited by this policy, the college encourages them to be used selectively and for multiple events or student opportunities when practical. Posters must meet all of the Basic Guidelines listed below as well as the following:
- Must include the name of the sponsoring organization and a contact person.
- Cannot violate fire regulations, be posted on non-man made (i.e. trees, etc.) or memorial structures
- Cannot be posted over another poster, art or signage.
- Cannot be attached to painted structures unless they are hung with painter’s tape.
- Must be removed promptly, within 48 hours of the event.
Student Congress has established an additional process for approval of posters for recognized student organizations that those groups should follow.
- Events/displays must not interrupt normal pedestrian or vehicle paths.
- If displays are suspended above pedestrian walkways, they must have a minimum head clearance of 6’8”. This includes banners that are draped over balconies.
- Events/displays must comply with ADA law and Michigan barrier free code regarding accessibility. For information about these requirements, contact the Director of Facilities and Service Management.
- Events/displays must not cause damage to buildings, lawn, landscaping or trees on campus. Requests to plant trees should be submitted through this process.
- Events/displays that result in damage to campus building or grounds may result in financial consequence to the installing parties.
- All displays must be properly maintained for the duration of the project. Installation, maintenance and prompt removal of temporary displays are the responsibility of the requesting individual or group. Failure to do so may result in financial consequence to the installing parties.
- Permanent installations approved through this process are the property of Alma College and will be the responsibility of Facilities and Service Management.
- Content must comply with reasonable community standards. The Policy and Planning Council reserves the right to reject any request and to remove an item that has not been approved or that it deems would violate the college’s Civil Rights Policy.
Procedure and Timeline
- A completed application is required for review and approval of any event/display (See form for details). Renderings or descriptions of the display must be included as part of the application process.
- The Policy and Planning Council will consider the request within 5 business days of the request and will notify the requestor of the approval/denial/need for more information after consideration.
- Appeals of a denial may be submitted to the President’s Cabinet for reconsideration. The decision of the Cabinet will be final
Note: This approval process will not add the event to the campus calendar and applicants must still place work orders for room set-up, media and catering needs. Please follow the appropriate processes if any of those services are required.
Implantation and Enforcement
While all members of the campus community share the responsibility for using public spaces appropriately, the Policy and Planning Council will administer the policy. Applications should be submitted electronically to firstname.lastname@example.org.
All campus text cannot be sent out by clubs.
Students may chalk messages only on campus sidewalks. Students should replace old messages rather than extend to other surfaces. Failure to do so may result in the persons or organization responsible being charged for the cost of removal of the messages and possible student conduct action.
Last updated 1/12/2018