Electronic Publishing Policy

Issues raised by the use of electronic information networks for the publishing of academic work are currently under consideration. These guidelines will continue to be revised in light of these discussions.

Introduction and Definition of Terms:
Electronic publishing, like print publishing, reflects on Alma College. Electronic “publishing” and “publications” refer to information which is disseminated and/or stored electronically so that someone else may have access to it, understand it, or use it, and the publisher or source of the information may be identified as Alma College. “Information” refers to the contents of any electronic file, including words, visual images, sounds, and/or computer programs.

Publishing includes the use of any means of electronic distribution system, including Gopher, FTP, World Wide Web, computer bulletin boards and discussion groups. Facsimile transmissions (Fax) can be considered publishing when a message is sent to multiple recipients.

A “publisher” of electronic publications at Alma College may be anyone who is authorized to use or have access to the college’s electronic publishing resources. This includes students, faculty, administrators and staff.

College Policies:
The overriding purpose of Alma College’s electronic publishing policies is to facilitate the use of electronic publishing resources by departments, offices, official student organizations and individuals in their efforts to fulfill the institution’s educational mission. Nothing in this policy is intended to censor free scholarly discourse.

The contents of all electronic publications created or distributed using Alma College resources are governed by Alma College policies as printed in the Manual of Organization and Operation and the Alma College Student Handbook and by local, state and federal laws. In addition, Alma College’s access to network resources is governed by the current Acceptable Use Policy.

Copyright Laws:
Publishers should not infringe upon others’ intellectual property rights. Copyright laws apply to electronic publishing as well as to print publishing. Permission must be received to publish information created by another author. Photographs of an individual may not be included without the permission of the individual.

Use of Electronic Publishing for Personal Business:
Alma College resources may not be used to create electronic publications primarily for personal business or personal gain, except as permitted by college policies. However, the college does allow for personal publications that provide information about an individual that is relevant to that individual’s role or educational activities at the college.

Complaint Procedure:
Complaints about the contents or format of electronic publications should be made to the Communications Committee. When a complaint is received, committee members will review the publication in question. The Communications Committee will determine the appropriate course of action with final decisions reviewed by the Executive staff. If a publication is found to be in violation of college policy, revisions will be suggested to the author.

If no resolution is accomplished in modifying the publication, the author’s publishing privileges using Alma College resources may be suspended or revoked. In extraordinary circumstances, the college may suspend an author’s publishing privileges in connection with material suspected of being in violation of Alma College policy before the review takes place.

Last updated 10/1/2013