Student safety on college campuses is of national and local concern. Alcohol use and abuse figure greatly into student safety issues.
Hosting Policy for Social Events with Alcohol in Small Housing Units
Student safety on College campuses is of national and local concern. Alcohol use and abuse figure greatly into student safety issues.
The policies below are derived from prevailing practices at other MIAA institutions, national best practices and recommendations from risk-management documents of national Greek letter organizations on our campus. Also taken into account were Alma College’s geographic setting and the limited availability of third-party vendors.
By necessity Hosting policies outline restrictions; restrictions typically are the prevue of Alma College. In some cases, the restrictions of the governing body (i.e. Fraternity Nationals) may exceed those of Alma College. Host organizations are expected to follow the more restrictive rules of their National body.
Major Events (Large Parties requiring a third party vendor):
This Section concerns campus organizations wishing to host a large event with alcohol. A major event is defined as an open event where non-members and the general campus community are invited or an event larger than 80 total participants.
Any organization wishing host or sponsor a major event where alcohol is served must engage a third party vendor for facility use and beverage service.
Organizations are subject to the third-party vendor’s terms and restrictions.
Transportation to and from the event is the responsibility of individual attendees or the organizers should they wish to sponsor a service. Organizations are subject to the transportation provider’s terms and restrictions.
This section applies to any event in a small housing unit where alcohol may be present.
The hosting organization is solely responsible for all event attendees and will be held liable for any individual attendee’s violation of the Alma College Alcohol Policy. This includes, but is not limited to, underage alcohol consumption, supplying alcohol to anyone under age 21, and consuming alcoholic beverages on the grounds, porches or other exterior areas of the housing unit.
In cases where suspected violations of Alma College policy occur, charges and sanctions may be brought against one or any combination of the following:
- The Host organization;
- Individual members of the organization;
- Other involved individuals.
The hosting organization is responsible for ensuring that all rules under the Alma College Alcohol Policy are followed, as well as ensuring that all local, state, and federal regulations concerning the use of alcohol are observed at the event.
- No organization is allowed to host an event with alcohol until the membership has successfully completed safety and risk management training provided by Student Life and Public Safety. Training will occur within the first two weeks of the beginning of Fall and Winter terms.
- No organization is allowed to host an event with alcohol until the organization submits an “Event Competency Plan” and it is approved by the Student Life Office.
- For any event that includes alcohol, the hosting organization will have to provide no less than five individuals that have attended the “Events with Alcohol Training,” to serve as security. Host security must not consume alcohol for 24 hours prior to the event, nor during the event. Host Security must be in bright easily identifiable security shirts.
- Events with alcohol may only occur on Friday and Saturday nights between the hours of 10pm and 1am the following morning.
- Public Safety and Security officers will be present at all registered events, and associated costs will be the responsibility of the host organization.
- Events with alcohol must be registered two weeks in advance with Public Safety by submitting the “Events with Alcohol Permit.”
- Sponsors will follow B.Y.O.B. Guidelines. (6 pack, one 750 ml bottle of wine, or one pint limit per of age guest) if not using a third party vendor.
- Guest number may never exceed the fire code of the house hosting the event.
- These events can have no more than 80 total attendees, including the occupants of the house. (Permission must be obtained from the Student Life office and Public Safety, in cases where the total number in the house may exceed 80 according to its fire code. Organizations approved to sponsor events of more than 80 total participants may have further requirements not listed in this policy.)
- Public Safety will provide at least one officer at any event where alcohol is served. The number of officers will be decided by the Security Provider.
- Guests must bring a valid state issued ID card and be scanned when entering and exiting the event. The host organization is responsible for properly scanning IDs of guests. Guests that fail to bring their state ID will automatically be issued a red wrist band.
- All present at the event must be wearing an appropriate colored wrist band. All those under 21 will wear red wrist bands. All who are 21 or over will wear a colored wrist band designated by Public Safety the week of the event. It is the responsibility of the host organization to check-ids and distribute the appropriate wristbands.
- When events with alcohol are scheduled, two Public Safety officers will be placed on roaming patrol throughout South Campus.
- The organization must comply with all other campus security policies and procedures.
Violations and Sanctions:
Violations of any of the above listed policies in a ONE-year period will likely result in the following. Offenses (strikes) and sanctions will be based on a calendar year. (With the exception of sanctions that go into another year.) The sanctions listed below provide an outline of likely sanctions for violations of the Alcohol Related Events Policy, however the College may choose to pursue further sanctions depending on the circumstances or nature of the violation(s)
1st Offense –
- The house loses alcohol-related event privileges for 4 weeks, and the President, House Manager, and Risk Manager must meet with the Director of Campus Life to retrain on policies. They in turn must then retrain their house.
- The Organization must pay $1,000 fine (Escrow may not be used for fines)
- Group Sanctions will be published in the Almanian.
- The Alumni Board will be notified
- The Advisor &National Organization (if applicable) will be notified.
2nd Offense –
- The Organization must pay $2,000 fine (Escrow may not be used for fines)
- The house may be vacated for one calendar year.
- Before returning to the house the president and house manager must submit and have approved a safety plan with the Director of Campus Life.
- Upon returning to the house the president and house manager must review progress and implementation of their approved safety plan with Student Life staff, monthly for six months.
- Any additional offenses will extend the period of time in which the house is vacated or add to on-going pattern sanctions.
- The Advisor &National Organization (if applicable) will be notified.
On-going Pattern –
If over a 5-year rolling period, an organization is removed from their house more than once, the College will review whether or not it will continue its relationship with the organization.
The Advisor & National Organization (if applicable) will be notified.
Note: Sanctioning should prevent future occurrences & restore any damages. Sanctions are not limited to those listed above.
Protocol for Responding to Alcohol Related Problems and Violations:
The college has no tolerance for public intoxication and alcohol use in violation of the guidelines in this document. If there is evidence of public intoxication or a violation of this Policy and the Alma College Alcohol Policy, the following actions may be taken.
Public Safety will assess the situation and complete an incident report. If a student is cooperative, they will refer the student to Student Life. If the student is combative, they will call the Alma Police Department. If the student is medically unstable, they will call 911.
If the student or guest’s behavior is disruptive, Campus Safety, Student Life staff, or individual students may call the Alma Police Department and complete an incident report.
Responsibility for Guests:
Students are responsible for the behavior of their guests. A guest or guests violating the Alcohol Policy will be asked to leave. If they refuse to leave peacefully, Public Safety, Student Life staff, or individual students may call the Alma Police Department and complete an incident report.
Amnesty and Self-reporting:
Alma College is concerned with its students’ safety and well-being. Where possible, students who come to the attention of the College as a result of a violation of the Campus Alcohol Policy will be responded to in a restorative manner. Students should never hesitate to seek help for alcohol-related incidents, particularly sexual misconduct and alcohol-related emergencies.
- Students who seek appropriate medical help for others who are intoxicated or otherwise adversely affected by alcohol or other drugs are considered to be acting in the best interest of the individual in need. In most cases, if the Good Samaritan and/or the individual in need of help are, in violation of the Alma College alcohol or drug policy they will both be exempt from formal campus disciplinary action, because they are acting in the best interest of another. The College desires to exempt the Good Samaritan and the individual in need of medical help from formal campus disciplinary action; however, as every situation is unique, these matters will be considered on a case-by-case basis to determine if extraordinary or unusual circumstances would alter the desired practice.
- Students who believe they need help with alcohol addiction or other substance abuse are directed to seek assistance with the Counseling Health and Wellness Center or other professional help and will not be subject to the Student Conduct Process or Disciplinary Sanctions for doing so.
- The Good Samaritan/Medical Amnesty policy does not preclude the College from mandating involved students participate in the college’s alcohol and drug abuse prevention programs. This policy only precludes the students involved from the campus Student Conduct Process, but not from any medical, legal or other consequences/costs incurred as a result of their actions.
Last Revision 7/28/16