The president is an ex officio member of all Community Government committees except the Campus Conduct Committee.
The provost is an ex officio member of all Community Government committees except the Campus Conduct Committee.
Unless otherwise specified, ex officio members of committees have the right to vote. They may designate alternates to participate in committee meetings, with vote, on their behalf.
Committees shall recommend to the appropriate constituency that it replace any member whose frequent absences, without just cause, leave that constituency inadequately represented.
Re-election and Re-appointment:
Members of committees are eligible for re-election or re-appointment.
Committees shall establish regular meeting schedules as necessary to perform their functions.
Special meetings may be called by the chair as deemed necessary. The chair must call a special meeting whenever it is requested by two members of the body.
A majority of the voting membership of any committee shall constitute a quorum. If any constituency fails to elect members to the committee, the quorum shall, until the full membership is elected, consist of a majority of those elected. In determining a quorum, the president of the college and the provost shall not be counted as members.
Committee, sub-committee and task force meetings, except those ruled to be in executive session, shall be open to all members of the campus community. Each body has the right to declare its meeting to be in executive session.
Committees are free to invite resource persons and/or other members of the campus community to attend any of their meetings. Such participation shall be without vote.
Access to Agenda:
Members of the campus community, singly or in groups, may submit proposals to committees for consideration. All members of the campus community have a right to put a matter on the committee’s agenda, first by way of the chairperson of the committee, and second by direct appeal to the committee.
Publication of Agenda:
Each committee, excluding the Judicial Committee, shall publish to the community in advance monthly projects of intended work, and advance agendas for each meeting including announcements of time and place.
Secretaries of committees shall ensure that adequate files are maintained and transmitted to successors to provide continuity of committee action.
For its own use and for public information each committee shall keep an up-to-date manual on policies and procedures. These should address each of the mandated functions for the committee. The manual should note which policies and procedures have been sanctioned by the Faculty Organization and/or Student Congress and which have been sanctioned by committee only.
Student Exclusion From Certain Deliberations:
Students shall be excluded from committee deliberations and actions concerning academic matters relating to specific individual students, unless that individual student specifically requests student participation in deliberations in his/her case.
Robert’s Rules of Order:
In all matters not covered herein, committees shall operate on the basis of the latest edition of Robert’s Rules of Order.
Rationale for Recommendations:
When recommending action on a matter, a committee must submit a rationale for its recommendation. Upon request by any member, the committee shall submit a minority report, also with rationale.
Submission of Reports:
In addition to specific reports which may be required by the Bylaws or other community action, each committee, except the Judicial Committee, shall file a copy of its minutes with the provost and the chairs and secretaries of the Faculty Organization and the Student Congress. The Judicial Committee shall periodically inform the Faculty Organization and the Student Congress of its general activities.
Each committee shall submit a yearly report summarizing its work with direct reference to the functions stated in the Bylaws. These reports, prepared by the end of the academic year, shall be presented to the Faculty Organization and the Student Congress at the beginning of the following academic year.
Right of Appeal:
Individuals or groups affected directly by committee actions or decisions have the right to appeal such actions or decisions by submitting dissenting reports first to the committee, and second to the Faculty Organization and/or Student Congress (except in those cases where appeal procedures are delineated in the description of committee functions).
Last updated 7/1/2013