Events and College Visits

• Prior to their visit, prospective Alma College students will receive the following communications from the Admissions Office:

  • a registration confirmation email,

  • an email that outlines additional precautions/steps for the visit, and

  • a call the day before to answer pre-screening questions.

• On the day of their visit, visitors will check in at the Reid-Knox Administration building (which houses the Admissions Office) and call 1-800-321-2562 to complete a COVID-19 screening before entering the building. Outdoor seating is provided (with indoor options for inclement weather) and check-in equipment will be sanitized before and after every visit. Single-serving refreshments are available and there will be no-contact greetings.

• Personal protective equipment is available for visitors upon request. Face coverings are required inside all buildings and guests must socially distance from one another and staff.

• The admissions office is closed for in-person visits from Nov. 18 through Dec. 8, due to the recent directives from the Michigan Department of Health and Human Services.

• All events on campus, as well as their attendees, must adhere to all college, local, state, federal and Centers for Disease Control and Prevention Policies and guidelines. On event day, attendees must complete a COVID-19 screening survey before arriving to the event location.

• Names and contact information for all event attendees must be provided to the college within 24 hours of the completion of the event. Attendance must not exceed the stated COVID-19 occupancy limit for an event space — typically one-third of the standard room occupancy.

• Any event contractors that come onto campus, including rental deliveries, must complete a COVID-19 screening on the day of their arrival before coming to campus.

Indoor Event Policy as of Oct. 22, 2020

Please note that if a current federal, state, or local policy has additional restrictions or guidelines than those outlined below, the stricter of the two policies must be followed. 

The purpose of this policy is to provide clear guidelines for indoor events to prevent the spread of COVID-19 and ensure the safety of the Alma College community. This policy is for all indoor events that exceed ten attendees, but are less than 50 attendees. Events that are over 50 attendees will be handled on a case-by-case basis. A proposal for any on campus event of over 50 attendees should be submitted to Olivia Gibson at gibsonom@alma.edu to begin the review process.

General Policy

Regardless of the size of the event, all attendees must wear face masks, social distance, and follow safety policies, including for cleaning and sanitization, that are currently in place. A faculty, staff, or campus advisor must be present for the entire event. Campus safety can be notified if assistance is needed. External guests are not currently permitted without approval.

Request for approval can be sent to Olivia Gibson at gibsonom@alma.edu

Booking the Event

Continue to follow the process that is already in place when booking an event space online. Prior to booking, note that all events must adhere to COVID capacity limits in spaces.

Event Check In and Attendance

Attendance needs to be taken at each event. A designated individual must check in attendees at a check-in station at the event. Attendees are required to sign in and show they have passed the daily health screening. The event leader must keep a file of the attendance list for at least 14 days after the event.

Food at Events

No shared-food experiences are permitted. All food needs to be pre-packaged and given to attendees as they leave the event.

If you are unsure if your event adheres to the above policy, event information can be sent to Olivia Gibson at gibsonom@alma.edu for review.

The following event plans have been approved by Alma College.

ACUB and Gamma Phi Beta Picnic and Yard Games 2021

Athletics Spectator Plan

Arts United 2021 

Becoming a Scot Day 2021

Campus Carnival 

Commencement 2021

Model UN Day 2021

Nurse Pinning Ceremony 2021 

Swim Banquet 2021

Tartan Day 2021