Registrar’s Office

Frequently Asked Questions

1. How do I request an official Transcript?

Go to alma.edu/transcripts, at the top of the page, select current or former student and follow the instructions to request an Official Transcript.

**** If you are a Current student you will be prompted to log into your Student Portal. If you are a Former student you can no longer use your Alma email to log in. You will need to use an alternate email address to log in or create an account. ****

2. How can I add an attachment (cover sheet, application, additional information, etc.) to my Official Transcript

After you have logged in or registered for an account through Parchment, you will have the option to upload attachments during Step 3 of the ordering process.

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3. What if I only need an Unofficial Transcript or would just like to view my grades?

***If you are a FORMER Alma Student and no longer have access to your previous student profile, you will be required to request an Official Transcript***

If you are a Current Alma College student, you can view or print an Unofficial Transcript/Grade Report through your Alma student portal.

 Log into Inside Alma and Select “My Self-Service Account”:

Self Service

 Once in Self-Service, click “Grade Report”:  

Grade Report Click “Print” in the upper right:

Print

 

 

 

Select all terms that you would like to view by checking the box next to the term(s). Once all desired terms are selected, click Print:

Print Grades

4. How do I request an Enrollment Verification? *Enrollment verification information for the current term will not be available until after the 10th
day of the term.

Login to your Inside Alma Portal and click on Academic Resources in the menu on the left side of the page. Click on the Enrollment Verification tab.

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5. How can I plan my degree and schedule my courses?

 Select Plan & Schedule under Student Planning (directly below the Alma College logo). Timeline View - Click on the Timeline for a visual look at your course plan. Completed courses will appear to the right.

 You may remove a planned course or planned section from a current or future term on your plan by using one of the following methods:

  • To remove an individual course, select the Schedule or the Timeline view from the Plan & Schedule tab. When prompted to Confirm Remove Course select Remove.
  • To remove all planned courses, select the Schedule or the Timeline view from the Plan & Schedule tab. Next select Remove Planned Courses. The Remove Planned Courses prompt will display along with the term hosting planned courses. Select Remove.
  • NOTE: You may NOT remove a course or section from the plan once you have registered for a section of it in that term or if the course has been marked as “protected” by your academic
  • advisor

 

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COMPARE COURSE PLANS

If you have multiple declared programs, you can see the layouts in the Timeline at the same time. However, they will display together, but not indicate which course is for which program. This can be confusing and may require you to work with your advisor to clear overlapping courses and further clarify your future academic plan.

*Future Update* - Fall 2020 we will introduce curriculum tracks which will allow students to pre-load planned curriculum by major for various catalog years. 

CHANGE AND ACADEMIC PROGRAM

You cannot change your program in Student Planning. However, you can use View a New Program as a “what if” scenario. Once you select a program from the list, a temporary “My Progress” view of where you currently stand in the program you selected will display. This “what if” program considers completed coursework and future planned courses. If you want to permanently make a program change, please contact the Alma College Registrar’s Office at registrar@alma.edu for program change steps.

PLAN & SCHEDULE: SCHEDULE VIEW

The Plan & Schedule tab is where you can schedule and register for courses. The Schedule view shows a semester plan. You can only view a semesters that are open for registration in this view!

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 SEARCH FOR COURSE SECTIONS

Two methods may be used to find courses: (1) Search for courses in the search box at the top of the page OR (2) Use Search for Courses field within the Course Catalog (found at the home page of Self-Service).

  • Search for Courses use this field by entering a specific course, such as ART-111, or by entering a keyword that appears somewhere in the course information, such as the course title. As shown to the left of the page under Filter Results one may search for open sections, days of the week, instructors and even course types and levels. Select “View Available Sections” under a course to view specific course information. 

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  • Course Catalog use this functionality to view all available courses by clicking into the search box and pressing enter or for a subject by first browsing a list of subjects, then filtering within the subject.
  • You can enter a specific Subject (ART) and once taken to the catalog area additional filter and search options are available. Filter Results will include the option to search only open sections, certain days of the week, instructors and even course types and levels. Select “View Available Sections” under a course to view specific course information.

         In both options, you may add a section to your schedule from search results by clicking Add                 Course To Plan (in the top right blue box).

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SELECTING AVAILABLE SECTIONS TO “REGISTER NOW”

While under the Schedule view you may see a course that is planned, but a specific section is not selected. The course will show to the left of the schedule, and your schedule will not display the course. Simply open the course (to the left of the page) to see the optional sections. They will display in purple on your plan (See with ECN-111-03 and 05 as shown below:

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COMMON SCHEDULE ADJUSTMENTS (ADD A SECTION, REMOVE A PLANNED COURSE, DROP A COURSE)

  1. View and filter available sections for courses on a course plan:
  • Add different sections of the same course to your schedule at the same time.
  • Add a section to your schedule whether or not the course is already on your plan.
  • If the course is already on your plan, use the View Other Sections link to add other sections to schedule.
  • Courses with no meeting time will appear at the bottom of the view.

      2. View and filter planned course sections:

A status will be documented such as Registered, but not started for currently enrolled courses in the upcoming term that has not started yet.

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a. To drop a course on the plan by NOT registered by selecting the “X” on the course on the schedule. If a conflict exists - the details of the conflict are viewed to the right on schedule, and to the left with a warning. The software will not allow you to schedule for conflicting classes:

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 b. To drop a course on the plan you ARE registered for, when the portal is open you may select the Drop button for the course as shown below:

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How do I request transfer Credit?

You will need to complete Transfer Credit Approval form found on our website under Forms and Policies and return it to the Registrar’s Office. You will need to include a course description or syllabus if the course has not already been evaluated for transfer by the appropriate department.

 

Next, contact the college you will be taking the course at and follow their procedures for Admission & Registration.

 

Once the course has been successfully completed, Alma College will need an Official Transcript sent from the college the course was taken to our Registrar’s Office.

 

****Only courses graded with a C or better will transfer into Alma. Refer to your Major department to determine if a grade higher than C is required for this particular course.****

QUICK TIPS

Manage My Waitlist

If you add the course to your waitlist, when a space opens up, students will be notified by email and registered for the class as long as the class fits into their schedule. If the class does not fit into their schedule, the Registrar’s Office will send the student an email with a deadline to respond with their requested schedule adjustments to accommodate the course or be removed from the waitlist. If a student fails to respond by the deadline, they are removed from the waitlist and the next student in line is contacted.

Waitlist ranking is based upon time and date of request, with the first request in first position. Please note: A small number of courses do not use the waitlist function - instructor permission would be necessary to add these courses once they are full.

Registration Trouble Shooting

If students are unable to register for courses, here are a few things to check:

  1. Is the student registering on the correct day? See above classification schedule at the top of this document.
  2. Are there any restrictions (advising holds, business office holds, etc.) on the account? Contact the advisor or the appropriate office to release the hold.
  3. While the system will perform a preliminary check of prerequisites and other course eligibility requirements, it is the student’s responsibility to review the catalog and assure that s/he meets all requirements. If, after registration, it is determined that a student does not meet a requirement, s/he will be dropped from the class.