Forms and Policies

Declaration of Major/Minor

Each student must declare an area of concentration before the end of the sophomore year. This area of concentration may be a departmental major, interdepartmental major, or a program of emphasis (POE). Major and Minor Declaration forms for Non-Teaching majors and minors are available on-line through the Student Portal under My Forms> Other Forms> Registrar> Major Declaration (or Minor Declaration). The Teaching Major Declaration form is only to be used for students pursing a teaching major or minor.

Independent Study/Thesis 

Alma College has developed certain courses which require supervised activity planned with a member of the faculty, but where coursework is completed independently by the student. The student and faculty supervisor must establish the criteria for satisfactory completion of such study. Independent Study/Thesis forms are available on-line through the Student Portal under My Forms> Other Forms> Registrar> Record of Independent Study or Thesis


Students planning a Practicum or Internship should first discuss the possibility with a faculty member with whom they would like to work. The Practicum form and Supervisor form are available in the Registrar’s Office. Completed forms, including a drop/add form, should be submitted to the Registrar’s Office. 

Change of Advisor

Upon enrollment students are assigned to a faculty member who will serve as their academic advisor. Students can elect to change their academic advisor at any point in their academic career at Alma by submitting a Change of Advisor Form to the Registrar’s Office. Change of Advisor forms are available on-line through the Student Portal under My Forms> Other Forms> Registrar> Change Advisor.

Satisfactory Grade Option (Pass/Fail)

Students may elect the Satisfactory Grade Option (“S” or “F”) by filing the approved form with the instructor’s consent at the Registrar’s Office before the deadline to drop the class. If the student elects this option, evaluation of the course work is recorded as “S” (equivalent to a “C” or better) or as “F” (failing, no credit). Neither grade is computed in the GPA. Satisfactory Grade Option forms are available on-line through the Student Portal under My Forms> Other Forms> Registrar> Course Pass/Fail Application

Transfer Credit Approval 

Current Alma College students are encouraged to have transfer courses approved prior to enrolling as a guest student at another institution. Students must submit a completed Transfer Credit Approval form to the Registrar’s Office for evaluation. Transfer Credit Approval forms are available on-line through the Student Portal under  My Forms> Other Forms> Registrar> Transfer Credit Approval. The following Michigan Undergraduate Guest Application has been created in a fillable PDF format.

Course Substitution

A course substitution may be used to fulfill an Alma College academic requirement with approval of the relevant academic department using the following course substitution form.

Tuition Exempt Credits

Students are permitted to enroll in a maximum of two credits, from the approved overload exempt class list, above the normal load of 18 credits without incurring a tuition overload charge. 

Earning a Bachelor of Science Degree

To earn a Bachelor of Science degree, a student must earn 68 credits in courses approved to count toward the Bachelor of Science degree.All other major and degree requirements, as outlined in the Alma College academic catalog, must be completed as well to earn a degree.

Course Fees

An additional course fee may be present with some courses taken at Alma College. Please see the following List of Course Fees for information on current course fees. 

Dual Enrollment Information for High School Students

Students interested in taking Alma College courses while in high school should review the dual enrollment information packet. The completed application may be submitted to the Registrar’s Office in the lower level of Hamilton Commons on campus, emailed to, or faxed to (989) 463-7578. The deadline to apply for fall term is June 1 and for winter term is December 1.

Withdrawing from Alma College

Students who wish to withdraw must complete the withdrawal process by contacting the Center for Student Opportunity. If this process is not completed, students will forfeit their deposits and refunds. Students who leave during a term without completing the withdrawal process may receive failing grades and will be responsible for any tuition, and room and board charges for the term. If a student has registered for a future term and decides not to return, the student must contact the CSO to formally withdraw and be removed from those classes. 

Other forms available in the Registrar’s Office: