Human Resources

Library Services Coordinator

Position Summary: The Library Services Coordinator supervises all circulation desk activities, including check-in, check-out and shelving of materials; prepares overdue notices, collects fines, and maintains reserves; and serves a variety of patron needs while exercising a high degree of independent judgment. The Library Services Coordinator is expected to have a thorough working knowledge of the Library’s automated Circulation module.

Essential Functions:

• Perform all circulation services, including check-in and check-out of all materials in circulation, produce and send overdue notices, assess fines, establish replacement costs and notify patrons, notify the Business Office of outstanding library obligations via Datatel, and maintain confidentiality of user records.

• Interview, hire, train, schedule and supervise 15-21 student assistants. Maintain schedule of hours worked, jobs completed, skills learned, and file time sheets with the Library Office Associate.

• Provide first-line expertise for the Library’s automated Circulation module. Maintain accuracy of collection by assisting in inventory checking.

• Create reserve records on the Library’s automated system, supervise circulation of reserves, remove materials no longer required, and prepare and distribute reports of use activity for the collection.

• Maintain records for fines, lost materials, and miscellaneous transactions; transfer money to the Office Associate for deposit.

• Answer questions about library services and procedures, via phone, e-mail and in person. Direct patrons to appropriate library personnel for assistance.

• Oversee multiple steps of MeLCat (state-wide resource-sharing network) process, including: print daily paging slips, retrieve items from our collection, check-in and check out items, send notification slips and run reports.

• Assist patrons with and trouble-shoot library machine issues, including scanners, microform printers, PCs, and computer printers.

• Oversee the mending and repair of books and other materials.

• Register community patrons and maintain registration records.

• Act as library receptionist in the absence of the Library Office Associate.

• Inventory and order Circulation Department supplies, including paper for all of the public printers.

• Schedule the use of library facilities, including group study rooms, classrooms, and MacCurdy Room.

• Direct shelving of all materials and shelf-reading of the collection.

• The list of functions above is not necessarily inclusive of all duties that may be assigned to the person in this position.

Required Qualifications:

• College degree or work experience equivalent to a four-year degree.

• Experience with the Internet, Microsoft Windows, and Microsoft Office.

• Ability to be flexible and multi-task.

• Ability to exercise independent judgment.

• Ability to work with attention to detail, follow specialized procedures and work well with the public.

Preferred Qualifications:

• Two-three years of supervisory experience highly desirable.

• Previous library experience and experience with an automated library system highly desirable.

• Experience in working with college-age people highly desirable.

Interested candidates must submit an Alma College application and a cover letter, current resume, and the names of three professional references, via email to Matthew Collins, Library Director at The Alma College employment application can be found at

Alma College is a selective, baccalaureate liberal arts college committed to academic excellence and development of responsible leaders. Alma’s undergraduates thrive on challenging academic programs in a supportive, small-college environment emphasizing active, collaborative learning and close student-faculty interaction. Alma is a private Phi Beta Kappa institution located in the center of Michigan’s Lower Peninsula.

Alma College is an Equal Opportunity Employer and is committed to recruiting and retaining a diverse faculty, staff and student body.

Alma College recognizes that we are all transformed when we celebrate and value the varied identities backgrounds, experiences, and perspectives in our campus community. We are committed to recognizing and removing barriers to success and providing equitable access to opportunities through education and advocacy. In our increasingly diverse campus and world, we pledge to create a climate where everyone is safe and free to grow intellectually, spiritually, and emotionally.

Story published on April 13, 2022