Student Handbook

Identification Card & Keys Policy

Identification Cards

At the time of enrollment, each student will be issued a student identification key card. This card must be presented at all dining halls for each meal; at the library to check out books; at the Business Office to obtain student paychecks; at the Mail Room when receiving registered mail, certified mail, and packages; to enter the registration line; and to any member of the Alma College staff upon request. The identification card is also used to admit students to many of the campus activities and events. The Identification card also allows students access to the residence halls. Students using identification key cards not belonging to them, lending their ID key cards, or in any way misrepresenting or refusing to identify themselves will be subject to disciplinary action. Replacements of lost or damaged ID key cards may be obtained through the Sodexo Food Services Office for $75.

Keys

The duplication of keys is prohibited.

Students are expected to be responsible for any keys issued to them. Lost or misplaced keys must be reported to the hall director or house manager and can be replaced by filling out the proper form and paying a fee/fine at the Business Office according to the following: Single Door re-core $45 (plus $5 for each key)

Students in possession of unauthorized keys will be subject to disciplinary action up to and including expulsion, fines and possible criminal charges. Fines for possession of unauthorized keys or failure to turn in keys used in offices, labs or student service areas at the end of the term will be applied to your student account.

Key Control Policy (including access cards that act as keys)

Policy: Keys and key cards are the property of the college; duplication and unauthorized possession of college keys is prohibited. Only authorized lock hardware may be installed on college property. All others will be removed. This includes, but is not limited to building/housing keys (room or exterior entrance keys), key cards, mailbox key, etc.

Procedures for students:

  1. Residence halls and small housing keys/cards are authorized by the vice president for student life and hall directors. Students are authorized to have keys/cards to the outside door and their private rooms. Resident assistants may have other keys/cards as authorized by the vice president for student life and hall directors.
  2. Keys/cards for student organization offices must be authorized by the vice president for student life and are issued by Facilities & Service Management.
  3. Keys/cards for academic and administrative buildings must be authorized by the responsible vice president or their designee and issued through Facilities & Service Management. Master keys/cards will not be issued to students.
  4. All keys/cards must be returned to the issuing authority upon:
    1. separation from the college,
    2. the end of the school term,
    3. request of the issuing authority.
  5. Key/card exchanges between students are prohibited. Anyone found to have violated this policy will be subject to disciplinary action.

Housing Recore Costs for 2013-2014

Students who fail to return their key before changing their campus residence location or leaving Alma College, or students who lose their key during the year are responsible for the cost of recoring the locks of their housing unit and for the cost of replacement keys.

Residence Halls

To recore a lock in a residence hall, the replacement cost is $36.00. The cost to cut each new key is $5.45. Total costs are as follows:

Single Room = $46.90 (1 new lock & *2 new keys)

Double Room = $46.90 (1 new lock & 2 new keys)

Triple Room = $52.35 (1 new lock & 3 new keys)

Quad Room = $57.80 (1 new lock & 4 new keys)

* cutting 2 keys is for every room is standard

Small Housing Units

To recore a lock in a small housing unit, the replacement cost is $36.00. The cost to cut each new key is $5.45. Total costs are as follows:

Exterior Door = $36.00 plus $5.45 per key. The keys are based on the total occupancy of the small housing unit. For example, if the unit sleeps 10 people the total recore cost of the exterior door would be $36.00 + ($5.45x10) = $90.50.

Single Room = $46.90 (1 new lock & *2 new keys)

Double Room = $46.90 (1 new lock & 2 new keys)

Triple Room = $52.35 (1 new lock & 3 new keys)

Quad Room = $57.80 (1 new lock & 4 new keys)

* cutting 2 keys is for every room is standard

Wright Hall

To recore a lock in Wright Hall, the replacement cost is $36.00. The cost to cut each new key is $5.45. Total costs are as follows:

2 Bedroom Suite = $129.80 (3 new locks & 4 new keys)

4 Bedroom Suite = $201.80 (5 new locks & 4 new keys)

In Wright Hall, the cores are pinned to match for the exterior and bedroom doors, therefore all cores have to be replaced if one key is lost/not returned.

Wright Avenue Apartments

To recore a lock in Wright Avenue Apartments, the replacement cost is $36.00. The cost to cut each new key is $5.45. Total costs are as follows:

1 Bedroom Apartment = $46.90 (1 new lock & 2 new keys)

2 Bedroom Apartment = $129.80 (3 new locks & 4 new keys)

The Wright Avenue two-bedroom apartment doors are pinned to match the exterior and therefore all cores have to be replaced if one key is lost/not returned.

Last updated 10/1/2013