Human Resources

Gift Records/Annual Giving Office Associate

Alma College is looking to hire a new Gift Records/Annual Giving Office Associate.  This position will provide support for the director of annual giving and the advancement office as needed.

Position Summary

Provide support for the director of annual giving and the advancement office as needed.  Make teamwork a priority.


Supervision Received/Exercised

Receives supervision from the director of annual giving.  Expected to work independently.


Essential Functions

  • Gift entry, processing and receipting
  • Solicitation type review
  • Database upkeep-address changes
  • Coordinates student phone-a-thon program
  • Create and work with auditors for reporting and information requested
  • Matching gift forms
  • Assist with Donor Accents listing information
  • Provides administrative support
  • Assist with database cleanup as needed
  • Work weekends and evenings as needed


Required Qualifications 

  • High school graduate
  • Ability to multi-task and meet deadlines is essential
  • Experience with Microsoft Suite, including Excel and Microsoft Word
  • Excellent organizational skills
  • Experience in database management
  • Knowledge of general office procedures
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Work weekends and evenings as needed


Preferred Qualifications

  • Bachelors Degree
  • Fundraising background
  • Knowledgeable in Datatel software


Physical Requirements

  • Walking
  • Lifting up to 20 pounds
  • Sitting at a desk approximately eight hours a day




Application Procedure:


Please fax a letter of application and resume to (989) 463-7787 or apply in person at the Human Resources Office, Alma College, Centennial House, 320 Maple St. by 4:00 p.m., Friday, April 25, 2014.


Alma College is a selective, baccalaureate Liberal Arts College committed to academic excellence and development of responsible leaders. Alma’s undergraduates thrive on challenging academic programs in a supportive, small-college environment emphasizing active, collaborative learning and close student-faculty interaction. Alma is a private Phi Beta Kappa institution located in the center of Michigan’s Lower Peninsula.


Alma College is an Equal Opportunity Employer, and is committed to recruiting and retaining a diverse faculty, staff and student body.


Story published on April 17, 2014